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Privacy policy

This page is intended to explain how dartalis s.a. (hereinafter “dartalis”) processes1 your personal data (hereinafter “The/Your Data”) in accordance with the legislation applicable to personal data and the General Data Protection Regulation2 (hereinafter the “GDPR”) in particular.

Who is the controller for your data?

dartalis, incorporated and with its registered office located at 19, rue Edmond Reuter, L-5326 Contern, Luxembourg, is the controller for Your Data.

If you have any questions regarding this Data Privacy Policy or if you wish to exercise your rights as described in section 6 below, please send an email to the following address: dpo@dartalis.lu

Which data is processed?

dartalis is committed to observing the data minimisation principle and ensures that only appropriate and relevant data is processed as required for the purposes defined.

Based on the purpose of the processing, dartalis is mainly processing:

  • identification and contact data: name, greeting, address, telephone number;
  • professional data: title, function, survey responses;
  • usage data: data on preferences you have expressed regarding our services and/or the information that dartalis sends to you (link to subscribe to dartalis marketing events);
  • technical data: data collected during your visit to dartalis website, page visited, IP address, type of browser, browser version used, ID code for participation in surveys;
  • data regarding photo or video.

How is your data collected?

dartalis collects Your Data either directly from you or dartalis’ business partners.

Purpose and legal basis for processing

Processing based on dartalis’ legitimate interests

Legal basis: Processing is required for dartalis’ legitimate interests in connection with the provision of top-quality services and the verification thereof.

Purpose: Manage the quality of services offered by dartalis and, in particular, conduct satisfaction surveys.

Who does it apply to? Beneficiaries of the services offered by dartalis, whether nationals or non-nationals (and where applicable, the contact person(s) of those entities).

Processing based on your consent

Legal basis: Processing is carried out with your consent.

Purpose: Send out dartalis newsletters and correspondence; event-related correspondence that may use photographs or video; and training, education and information-sharing during meetings.

Who does it apply to?: Anyone who has expressed a desire to receive the newsletter and/or other correspondence from dartalis, as well as participants and speakers at events, training sessions and meetings of dartalis.

Data “processing” consists, in particular, of the collection, recording, organisation, structuring, storage, adaptation, alteration or use of Your Data.

Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

Who is your data transferred to?

Your Data is processed by duly authorised people within dartalis, in accordance with their respective responsibilities.

For the aforementioned purposes, dartalis may transfer Your Data to:

  • its business partners (businesses, training organisations, speakers, consultants, service providers) particularly when providing advisory and support services to companies and jointly organising events; or
  • processors that process data on its behalf.

What are your rights concerning your data?

You have a right to access Your Data, a right to rectify Your Data in the event of any errors and, subject to providing proof of legitimate and compelling grounds in accordance with the GDPR, a right to restriction of processing and a right to object to the collection of Your Data. However, in the latter two scenarios, exercising this right does not negate the validity of any previous processing.

You also have a right to the erasure of your personal data, and to data portability within the limits prescribed by the GDPR.

If the processing of Your Data is based on your consent, you have the right to withdraw this consent at any time; however, this withdrawal of consent shall not affect the legal basis of any previous processing.

Please note that the law authorises dartalis to store and continue processing certain personal data even when you have exercised your right of opposition or erasure, for compelling legitimate reasons such as complying with applicable legislation.

To exercise your rights, please contact dartalis’s Data Protection Officer (dpo@dartalis.lu). Should dartalis have any reasonable doubts as to your identity when exercising your rights, it may request any additional information that is required to confirm your identity.

You also have the right to file a complaint at any time with the National Commission for Data Protection (CNPD), 15, boulevard du Jazz, L-4370 BELVAUX, (link to the CNPD website) or the relevant supervisory authority for your country of residence or the place of the alleged infringement if you believe that your rights specified above have not been respected.

The right to unsubscribe/opt out

As the recipient of correspondence from dartalis, you may choose to unsubscribe at any time by contacting the data processor.

This will allow you to unsubscribe from the newsletter, all publications and/or publications on certain topics. dartalis will then remove Your Data from the relevant distribution list(s).

However, please note that dartalis may be required to keep Your Data in its databases if it processes such data for other purposes, as provided for under this Data Privacy Policy.

How is your data protected?

dartalis undertakes to put in place the technical and organisational security measures required to protect Your Data.

How long is your data held for?

dartalis holds Your Data for as long as is necessary based on the purpose of the processing. The criteria used to determine this period are (i) the nature and sensitivity of the personal data and the purpose of its processing; (ii) the length of the statute of limitations for a right; (iii) general compliance with the law and regulations.

The Data processed in order to send out publications and newsletters is held until you unsubscribe or until receipt of an error message regarding the mailbox used.

dartalis holds data on traffic and operations on its website (dartalis.lu) for a maximum of six months. Please refer to the Cookie Policy for details on cookies.

In principle, Your Data is deleted at the end of the storage period. However, some data is anonymised and held by dartalis for use in statistics.

Events organised by dartalis

When you sign up for an event in person, online (webinar) or in hybrid format that has been organised by dartalis, you are informed and indicate your consent to the fact that:

  • you may appear in photographs and/or videos taken or recorded during the event; and
  • the event is likely to be recorded (sound and/or images) and broadcast, either live or after the event.

If you intend to oppose this processing of Your Data, we recommend that you indicate this prior to the event to the department responsible for its organisation, in order to find a means of preventing Your Data from being reproduced in photos and/or videos, to the extent that this is possible. If the event is held online, you will be offered the option of disabling your camera and/or microphone.

The purpose of taking and, where applicable, publishing/broadcasting photos and/or recordings of events is to provide information on events via the various communication channels used by dartalis, such as websites, newsletters, social media (such as LinkedIn, Facebook, Twitter, Instagram), video-sharing platforms (Vimeo, YouTube), etc.

How is this data privacy policy updated?

The way in which dartalis processes Your Data may change in the future.

Accordingly, dartalis reserves the right to update this document as needed to reflect any changes in the way processing is carried out, or in the event of a change in the applicable legal provisions. If such changes occur, the most recent version of this Data Privacy Policy published online shall apply.

Last updated: 19/08/2026